Communications and Productivity
6 Reasons to Use Office 365
6 reasons for using Office 365 should be assessed through the needs that a business encounters in communication and document processes. There are different services on the current Microsoft 365 plans; Each feature is not included in each license. This guide offers six assessment titles to associate product selection with employees’ actual workflows.
1. Business email management
The plan that contains the appropriate email service can provide centralized management of mail boxes via company domain name. Common mailboxes and account life cycle should be planned. The domain name is hosted and the DNS access is verified prior to passing.
2. Shared file spaces
Keeping team files in a defined sharing area can reduce working problem with different copies. Folder layout, ownership and external sharing permissions should be determined initially. Storage jeans and storage conditions are reviewed on the plan basis.
3. Collaboration on documents
Multiple users in compatible application and files can contribute to the same document. It can be assessed to work on the central document instead of continuously redistribution of email attachments. The file formats and special add-ons need to be tested for pilot.
4. Access from different devices
Web or mobile access can support work outside office with convenient device and plan. Access from unmanaged devices also requires security policy. Internet dependency and offline work requirements should be controlled on product basis.
5. User and access management
Manage employees’ account and licensing processes centralized input and split processes. Authentication and access settings should be configured consciously. More advanced device management or security features may require additional license.
6. Plan licensing requirements according to user roles
Not every employee needs the same application. The user who works with web applications is evaluated separately depending on the desktop features. Monthly or yearly terms of commitment, renewal and cancellation rights are checked during the offer.
Do a small pilot before the decision
For example, email, document sharing and mobile access can be tested with several users from sales and accounting. Macros, plugins and existing application links should be tried. According to the conclusion of the pilot, the license and training plan is prepared.
This six header does not provide automatic savings or security guarantee. Total cost; The license is calculated with transition, training, support and independent backup needs. How to explain the work of users in an open way to adopt the app.
Frequently Asked Questions
Do you have six benefits in every plan?
No. The product scope varies according to the license. Current Microsoft plan comparison should be essential.
Is available emails portable?
Methods of the source system can be planned to carry by evaluating data volume and access conditions. First you need pilot and return plan.
Is the subscription model always more economical?
No. User roles should be compared with time, transition and support expenses.
Let’s set the appropriate step to your business together
For your existing infrastructure and priorities Related Quad Bilişim Service Check out. To clarify the scope Contact us.
Resources & Advanced Reading
Product specifications and license conditions may vary; Check the relevant official documents before application.